1. Introduction

The Greater Manchester County Netball Association (GMCNA) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with the UK’s Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

By engaging with our services or visiting our website, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We collect and process the following types of personal data:

  • Personal Identification Information: Name, address, email address, phone number, date of birth, and emergency contact information.
  • Membership Information: Details about your membership status, roles within the club, teams, and events.
  • Health Information: Any medical information necessary to ensure your safety during activities (with your consent).
  • Financial Information: Information related to payment for membership, events, and other services.
  • Communication Data: Information you provide when contacting us or through online forms.

3. How We Use Your Information

We use your data for the following purposes:

  • To Manage Memberships and Participation: To register, track, and communicate with members about netball activities, events, and competitions.
  • To Ensure Safety and Wellbeing: To manage health and emergency contact information for participant safety during events.
  • To Improve Our Services: To enhance your experience with GMCNA by gathering feedback and improving our programs.
  • To Comply with Legal Obligations: To fulfill our responsibilities under the law, including safeguarding and insurance requirements.
  • Marketing and Communications: To send you information about events, news, and opportunities, if you have opted in.

4. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Consent: When we ask for your consent to process data (e.g., for health information or marketing communications).
  • Contractual Necessity: To fulfill our contractual obligations, such as membership registration and event participation.
  • Legitimate Interests: To communicate with members about GMCNA events, updates, and membership-related matters.
  • Legal Obligation: Where required by law, including safeguarding and insurance requirements.

5. Data Sharing and Disclosure

We will not sell, trade, or rent your personal data to third parties. However, we may share personal data with the following:

  • England Netball: To manage and support participation in England Netball programs and events.
  • Our Partners: For event management, insurance purposes, and any other activity necessary to support your participation.
  • Legal Authorities: When required to comply with laws, regulations, or legal requests.

We ensure that any third parties who handle your data do so in a way that complies with the GDPR and ensures your data is protected.

6. Data Retention

We will retain your personal data for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. After this period, we will securely delete or anonymise your data.

7. Your Rights

Under the GDPR, you have several important rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request corrections to any inaccurate or incomplete data.
  • Right to Erasure: You can ask us to delete your personal data, subject to certain exceptions.
  • Right to Restrict Processing: You can request us to limit the use of your personal data in certain circumstances.
  • Right to Data Portability: You can request to receive your data in a machine-readable format.
  • Right to Object: You can object to our processing of your data for certain purposes, including direct marketing.

To exercise any of these rights, please contact us using the details below.

8. Security of Your Data

We take the security of your personal data seriously. We have implemented appropriate technical and organisational measures to safeguard your data against unauthorised access, alteration, or destruction. However, please note that no method of transmission over the internet is 100% secure, so while we strive to protect your personal data, we cannot guarantee its absolute security.

9. Cookies

Our website may use cookies to enhance your experience. A cookie is a small text file placed on your device when you visit our site. You can control cookies through your browser settings. Please refer to our Cookie Policy for more information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will notify you by updating the date at the top of this document. We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal data, please contact us at:

Email: greatermanchesternetball@gmail.com

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection.